Personal Assistance at Jacobs- UAE

Employer Name: Jacobs

Salary: Not Specified

Employment type: Full-time

Location: Abu Dhabi

Application Closes: Not Specified

Our People & Places Solutions business exemplifies the “why” of what we do – the tremendous positive impact and value our solutions bring to our communities and society. We’re integrating various solution elements to build the smart environments of tomorrow, from facilities that deliver life-saving therapies and ensure clean water to those that connect people through all modes of transportation and provide access to technology.

Begin your Jacobs career with a company that inspires and empowers you to do your best work to evolve, grow, and succeed today and tomorrow.

Job Description

Be part of a world-class rail project in the UAE and contribute to an iconic project. Make a difference, and be part of the administrative function of the UAE freight and passenger railway network. The railway will redefine logistics and transport in the region, providing a modern, safe, efficient, and sustainable network connecting the UAE’s seven emirates to its neighboring GCC countries.

As a Personal Assistant, you will provide administrative and secretarial support to the Project Director / Senior Construction Manager by preparing correspondence, highly confidential documents, briefing notes, and other material. Also, you will ensure the smooth flow of all day-to-day activities in the Constructions Directors’ office by managing a high volume of meeting scheduling, arranging travel, and coordinating activities between the Construction Director, Construction Manager, and project team.

Furthermore, you will form part of the administrative function where you will interact with the Construction team by coordinating and arranging meetings, maintaining the database, preparing monthly status reports of incoming confidentiality forms, and preparing letters. Also, You will be the primary contact and a key resource for the Construction Director, liaising between project staff, public stakeholders, and the client.

Furthermore, you will be responsible for taking notes at the directors’ weekly meetings and the project team’s weekly update meetings and preparing an action Item list for review by attendees. You will manage general office administration activities by coordinating and resolving equipment and facilities issues, managing area filing (electronic and hard copy, including email), following records management guidelines, and creating and filing documentation.

Requirements

As a successful candidate, you will have strong DMS (Document Management System) knowledge and strong communication and relationship-building skills. Also, you must be proficient in MS Office which is a pre-requisite of the role that you have Middle East experience.

Start your Jacobs career with a company that inspires and empowers you to deliver your best work so you can evolve, grow, and succeed today and tomorrow.

If you want to work as a Personal Assistance at Jacobs, Apply Here

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